Officer	Before Convention	At Convention
President	plans and prepares agenda for least two meetings of the Executive Board before Convention (one in Spring and one in Fall) presides at Executive Board Meetings plans schedule with Executive Board writes membership letter secure 3 judges for all competitions through French Department Liaison provides corrections to Convention evaluation sheet meets at UA with Campus Services Coordinator to secure Ferguson facilities and French Department Liaison	presides at Convention sponsors' meeting and at awards ceremony secures new officers receives online convention evaluations suggests revisions to constitution where necessary for ratification by the membership
1st Vice-President	provides oral competition rules and entry forms provides certificates, ribbons, plaques receives and assigns number to all oral competition entries provides typed lists of selections and performance order to Secretary Club 2 weeks before Convention presides in the absence of the President checks batteries in stopwatches and calculators	gives out stopwatches and calculators distributes certificates, etc. to clubs presiding over each competition organizes judges' sheets for pick-up by sponsors after Awards Ceremony makes sure officers are aware of award order at Awards Ceremony writes certificates

Secretary	keeps minutes of Executive Board Meetings maintains online copies of Constitution manages website sends program to UA	fill outs certificates problem-solves and fills-in as needed
Treasurer	receives dues provides updated membership list keeps and distributes number cards for all competitions pays bills balances checkbook receives t-shirt art entries chooses t-shirt design with Executive Board (email) receives t-shirt orders/ has t-shirts made	presides at Level II Group Competition * gives financial report at Sponsors' Meeting completes certificates for Level II Group writes scholarship checks pays bills and UA honorarium distributes t-shirt orders and sells extra t-shirts
Visual Competitions Chairman	provides corrections to rules and entry forms for Exhibit, Posters and Scrapbook Competitions receives entries for Visual Competitions provides numbers for entries provide number of necessary tables and easels for display	presides over visual competitions fills out certificates announces winners at Awards Ceremony
Advanced Competition Chairman		presides over Advanced Individual Competition * fills out certificates announces winners at Awards Ceremony
Chaplain	writes thank-you notes (traditional or virtual) to judges in advance	presides over Level I/II Individual Competition * fills out certificates announces winners at Awards Ceremony
Chef de Chant	provides corrections to rules and entry forms for choral competition receives, orders and types list of selection descriptions for choral entries provides copies of judges� scoring sheets (3 per entry) and folders for each category of Choral Competition for each judge (3).	presides at Choral Competition * fills out certificates announces winners at Awards Ceremony
Scholarship	provides corrections to rules and entry forms for scholarship applications provides rules and entry forms for Extemporaneous Reading selects level-appropriate passages for Extemporaneous Reading receives entry forms for Scholarships and Extemporaneous Reading and assigns numbers to Extemporaneous competitors	presides at Scholarship Competition presides at Extemporaneous Reading Competition ** fills out certificates announces winners at Awards Ceremony awards scholarships at Awards Ceremony
Team Scholars� Bowl	provides corrections to rules and entry forms for Team Scholars' Bowl gets new cards checked for accuracy by French expert divides cards into rounds secures a paid arbitrator seeds the competition	presides at the Team Scholars' Bowl Competition fills out certificates announces winners and presents plaque at Awards Ceremony
Individual Scholars� Bowl	provides rules and entry forms for Individual Scholars' Bowl creates 50 question Scantron Test provides answer key secures materials from UA (pencils and Scantron sheets)	presides over the exam scores the Scantron fills out certificates announces winners at the Awards Ceremony

*Sponsors of all oral competitions must arrange for a second adult to assist in running the competition. The second adult should be outside the room to maintain quiet and organization. In addition, they should arrange for students/adults to man the doors to the theater (3) or to room 301A/B (2). The two sets of number cards supplied by the Treasurer Club should be placed both in and outside the room on easels provided by the University.

**Sponsor responsible for Extemporaneous competition should place a sign on the door to prevent competitors from entering before they are called.